Every enquiry answered in under a minute
A 35-agent brokerage received 1,100 portal and WhatsApp leads a month, most of them outside office hours. The lead desk replies in seconds, qualifies the buyer, and books the viewing with the right agent.
Where the work was stuck.
Leads arrived at night and on weekends. By the time an agent replied the next morning, the buyer had already booked viewings with two other brokers.
Agents qualified leads differently, so the CRM held half-finished records and nobody could say which portal produced buyers who closed.
Three agents, one desk.
Lead Qualifier
Replies on WhatsApp within a minute and qualifies on budget, area, timeline and financing.
Built from: Front Desk, Ops AutopilotViewing Scheduler
Books the viewing into the listing agent's calendar and sends confirmations and reminders.
Built from: Front Desk, Ops AutopilotListing Answers
Answers questions about each listing from the brokerage's own data, never from guesswork.
Built from: Company Memory
The boundaries, in writing.
Every action sits in one of three columns before the build starts. Actions move left only after a clean record in review mode.
- First replies
- Qualification questions
- Booking into open calendar slots
- Relaying any offer
- Replies that mention price changes
- Negotiating price
- Promising availability not in the system
What the team sees each day.
The same view the owner opens every morning: what ran, what it handled alone, and what is waiting on a decision.
- QualifiedBuyer, 2BR, AED 2,400,000 budget, mortgage approved
- BookedViewing Thu 16:30 with the listing agent
- EscalatedPrice negotiation request sent to a person
- LoggedTranscript and fields written to HubSpot
What this install commits to.
Figures on this page are illustrative targets. Real targets come from your own baseline during mapping.